OEM Caterpillar D-398 Engine Overhaul Kit

Solicitation Modification 001: The solicitation amendment is provide clarification of evaluation criteria, Questions and Answers (Q&A), and extension of solicitation closing date. 1. Evaluation Criteria- Best Value Trade-Off The Government clarifies that an award will be made using a best value trade-off approach in accordance with FAR 52.212-2. Price and non-price factors, including technical capability, technical acceptability, technical approach, proposed delivery lead times, performance risk and relevant past performance will be considered. Non-price factors when combined, are more important than price. Proposed delivery lead times will be evaluated on their feasibility, credibility, and demonstrated ability to meet the Government's requirements. The Government may select a higher-priced quotation when the technical advantages, delivery benefits, and reduced performance risk justify the price difference. Award remains on an All or none basis. Evaluation Criteria: An award will be made on a Best Value-Trade Off basis considering price and non-price factors for determination under FAR 52.212-2, Evaluation-Commercial Items. Price: The contractor shall provide pricing as requested. Any quantity price discounts and discounts for prompt payment should be included in this section. The offeror�s quotation will be evaluated using one or more of the techniques defined in FAR 12.204, in order to determine if it is fair and reasonable. Technical Acceptability: Technical Acceptability will be evaluated to determine an overall rating of �acceptable� or �unacceptable�. Technical Acceptability will be evaluated on the ability of the offeror to provide new manufactured commercial items. The United States Coast Guard (USCG) requires the following items on a competitive basis. Technical Capability: Technical capability will be evaluated to determine whether the offeror demonstrates the necessary technical knowledge, qualifications, experience to perform the required work, component availability, sourcing capability, and any identified exceptions to the requirement. Delivery and Performance Risk: Proposed delivery schedules, availability of critical components, and the performance risk of unsuccessful or delayed performance will be evaluated to assess the likelihood that the offeror can successfully perform the required work in accordance with the overall solicitation requirements, delivery schedule deadline, and technical specifications. Relevant Past Performance: involves work that is similar to the solicited requirement in scope, magnitude, complexity, technical characteristics, and operational environment, and that was performed within the period specified in this solicitation. The Government will evaluate the degree of relevance and the quality of the offeror�s performance to assess confidence in the offeror�s likelihood of successful performance. Technical approach is the offeror�s proposed method for meeting the solicitation�s technical, performance, and delivery requirements. It demonstrates the offeror�s understanding of the requirement and the practicality and effectiveness of its plan to perform the work or provide the required supplies and services. The Government will evaluate the soundness, completeness, feasibility, and credibility of the proposed technical approach and the extent to which it demonstrates a likelihood of successful performance. *Proposed delivery lead times will be evaluated as part of the technical approach. The Government will assess whether the proposed lead times are feasible, credible, and adequately supported by the offeror�s proposed methods, resources, capacity, supply-chain strategy, schedule, and demonstrated ability to meet the Government�s requirements. Failure to provide sufficient detail regarding technical capability, relevant past performance, delivery and performance risk, technical approach, or original equipment manufacturer (OEM) authorization documentation may result in the quotation being determined technically unacceptable and ineligible for award consideration. 2. Questions and Answers (Q&A) An attached Q&A document (52000QR270000209 Q and A) addresses inquiries received from interested vendors regarding discontinued or difficult-to-source parts identified in the SOW. * The serial number for the SSDG is 66R09856. 3. Revised Solicitation Closing Date The solicitation closing date is hereby extended November 5th, 2026 at 3:00PM Eastern Standard Time (EST). All other terms and conditions remain unchanged. The solicitation and any subsequent amendments will be posted to SAM.gov. It is the responsibility of interested vendors to monitor the solicitation site for any amendments or additional information pertaining to this requirement. Failure to acknowledge or incorporate applicable proposal amendments may result in a quotation being determind unacceptable or ineligible for award. End of Solicitation Modification 001. --------------------------------------------------------------------------------------------------------- Due to compatibility, standardization, and lifecycle support considerations, only CATERPILLAR brand name here products or services are acceptable for this requirement. Substitutions will not be considered. Only authorized vendors of OEM, CATERPILLAR may provide parts, labor, or services under this requirement. To expedite the evaluation and award process, offerors are highly encouraged to submit proof of authorized source status, such as a valid Letter of Authorization (LOA) from the Original Equipment Manufacturer (OEM CATERPILLAR), with their initial quotation. If not submitted with the initial quotation, the Government reserves the right to request it during evaluations. The apparent successful offeror must provide a valid LOA prior to contract award. Authorized status will be evaluated strictly as a matter of contractor responsibility in accordance with FAR Subpart 9.1. Failure to provide a valid LOA upon request prior to award will result in a determination of non-responsibility, and the Government will proceed to consider the next most advantageous offer for contract award. This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) Number 52000QR270000209. This procurement will be processed in accordance with FAR Part 12. The North American Industry Classification System (NAICS) is 333618. The small business size standard is 1500. This is a total small business set aside; all responsible small business sources may submit quotations that will be considered. This synopsis/solicitation is issued pursuant to FAR 13.106-1(b), and the resultant purchase order will be awarded on a firm-fixed price basis using simplified acquisition procedures in accordance with FAR 13. THE UNITED STATED COAST GUARD SURFACE FORCE LOGISTICS CENTER AND THE CONTRACTING PROCUREMENT OFFICE CONDUCTED BY CG SEA-C21, REQUEST THE CONTRACTORS TO PROVIDE PRICING FOR THE FOLLOWING REQUIREMENT: A. REQUIREMENT: 1. The contractor shall provide Caterpillar D-398 Engine Overhaul Kit IAW SOW and Parts Listing. See Attached SOW and parts. 1 Lot 2. LOCATION OF Delivery (FOB Destination) USCGC Tahoma (WMEC 908) 47 Chandler Street Newport, RI 02841 ** Total cost shall have delivery and any Freight charges included. ** ** SHIPPING: FOB DESTINATION REQUIRED. ** 3. REQUIRED Delivery Date: Delivery during the week of 02 May 2027. * Early Delivery Policy: Delivery prior to 02 May 2027 is undesirable due to lack of shoreside and shipboard storage space and may be rejected at the government's discretion. * Late Delivery Policy: Delivery after the week of 02 May 2027 is strictly prohibited as it will negatively impact the vessel's overhaul schedule and operational readiness. Interested Vendors shall provide product/service details, Product Data Sheet, and cost breakdown IAW SOW for technical review. Vendors shall provide a detailed cost breakdown to include all the specifications to be reviewed by a technical rep. NOTE: The USCG/Government reserves the right to Award on an All or None Basis, i.e., the Government may issue a Purchase Order (PO) to the offeror that submits the lowest aggregate price, rather than issue a PO to each offeror based on the lowest quotation on each item. As stated below, the provision at FAR 52.212-2- Evaluation-Commercial Products and Commercial Services-applies with the following addenda: Award of a contract will be based on the following criteria: The purchase order will be awarded as a firm-fixed price contract using simplified acquisition procedures in accordance with FAR Part 13. 1. Please provide any warranty information. 2. Vendors MUST have an active registration in www.sam.gov The USCG/Government intends to award a purchase order resulting from this synopsis/solicitation to the responsible contractor whose quote conforms to the solicitation and is most advantageous and the best value to the Government, price and other factors considered. The Government will utilize the simplified evaluation procedures outlined in FAR 13.106-2. Please Note: Interested Offerors having the expertise as required are invited to submit a Firm Fixed Price quotation that will be considered by the agency. Firm Fixed Price Proposals shall be detailed and include information from the SOW demonstrating an understanding of all the requirements in the SOW. Quotations must be submitted on company letterhead stationery and must include the following information: (1) Cost Breakdown (2) Unit Cost (3) Extended Price (4) Total Price (5) Payment Terms (6) Discount offered for prompt payment (7) Company Unique Entity ID (UEI) and Cage Code. Evaluation Criteria: An award will be made on a Best Value-Trade Off basis considering price and non-price factors for determination under FAR 52.212-2, Evaluation-Commercial Items. Price: The contractor shall provide pricing as requested. Any quantity price discounts and discounts for prompt payment should be included in this section. The offeror�s quotation will be evaluated using one or more of the techniques defined in FAR 12.204, in order to determine if it is fair and reasonable. Technical Acceptability: Technical Acceptability will be evaluated to determine an overall rating of �acceptable� or �unacceptable�. Technical Acceptability will be evaluated on the ability of the offeror to provide new manufactured commercial items. The United States Coast Guard (USCG) requires the following items on a competitive basis. Technical Capability: Technical capability will be evaluated to determine whether the offeror demonstrates the necessary technical knowledge, qualifications, experience to perform the required work, component availability, sourcing capability, and any identified exceptions to the requirement. Delivery and Performance Risk: Proposed delivery schedules, availability of critical components, and the performance risk of unsuccessful or delayed performance will be evaluated to assess the likelihood that the offeror can successfully perform the required work in accordance with the overall solicitation requirements, delivery schedule deadline, and technical specifications. Relevant Past Performance: involves work that is similar to the solicited requirement in scope, magnitude, complexity, technical characteristics, and operational environment, and that was performed within the period specified in this solicitation. The Government will evaluate the degree of relevance and the quality of the offeror�s performance to assess confidence in the offeror�s likelihood of successful performance. Technical approach is the offeror�s proposed method for meeting the solicitation�s technical, performance, and delivery requirements. It demonstrates the offeror�s understanding of the requirement and the practicality and effectiveness of its plan to perform the work or provide the required supplies and services. The Government will evaluate the soundness, completeness, feasibility, and credibility of the proposed technical approach and the extent to which it demonstrates a likelihood of successful performance. *Proposed delivery lead times will be evaluated as part of the technical approach. The Government will assess whether the proposed lead times are feasible, credible, and adequately supported by the offeror�s proposed methods, resources, capacity, supply-chain strategy, schedule, and demonstrated ability to meet the Government�s requirements. Failure to provide sufficient detail regarding technical capability, relevant past performance, delivery and performance risk, technical approach, or original equipment manufacturer (OEM) authorization documentation may result in the quotation being determined technically unacceptable and ineligible for award consideration. Quotes must be received no later than 05 November 2026 at 3 P.M. Eastern Standard Time. Email quotes are acceptable and shall be sent to Ms. Jackie Handley at: email address - Jacqueline.D.Handley@uscg.mil. and the Contracting Officer, SKC Patrcia Fremming via email Patrcia.M.Fremming@uscg.mil and telephone (206) 815-1802. Any questions or concerns regarding any aspect of the RFQ must be forwarded to Ms. Jackie Handley at: email address - Jacqueline.D.Handley@uscg.mil. and the Contracting Officer, SKC Patrcia Fremming via email Patrcia.M.Fremming@uscg.mil and telephone (206) 815-1802. The following FAR Clauses and Provisions apply to this acquisition: FAR 52.204-7 � System for Award Management (Nov 2024). To facilitate payment, contractors shall be registered in SAM.gov with an active Unique Entity Identifier (UEI) prior to submitting a quotation. A UEI and SAM registration can be obtained via https://www.sam.gov. FAR 52.212-1 - Instructions to Offerors � Commercial Products and Commercial Services (Sep 2023) FAR 52.212-2 - Evaluation - Commercial Products and Commercial Services (Nov 2021) Award will be made to the Offeror proposing the Best Value to the Government considering specification, price, past performance and quality. FAR 52.212-3 - Offeror Representations and Certifications - Commercial Products and Commercial Services (Oct 2025) to include Alt I (Feb 2024). Offeror shall complete annual representations and certification electronically via the System for Award Management (SAM) website accessed through https://www.sam.gov. FAR 52.212-4 - Contract Terms and Conditions - Commercial Products and Commercial Services (Nov 2023) FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services (Mar 2026) FAR 52.252-2 - Clauses Incorporated by Reference (Feb 1998) The following clauses, and others as directed by the Contracting Officer as applicable, shall apply to this awarded contract: FAR 52.219-6 - Notice of Total Small Business Set-Aside (Nov 2020) [Remove if unrestricted] FAR 52.219-28 - Post-Award Small Business Program Rerepresentation (Feb 2024)[Remove if unrestricted] FAR 52.222-3 - Convict Labor (Jun 2003) FAR 52.222-19 - Child Labor Cooperation with Authorities and Remedies (Mar 2026) (E.O.13126). FAR 52.222-35 - Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212). FAR 52.222-36 - Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793). FAR 52.222-37 - Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212). FAR 52.222-50 - Combating Trafficking in Persons (Oct 2025) (22 U.S.C. chapter 78 and E.O. 13627). FAR 52.225-1 - Buy American Supplies (Oct 2022) (41 U.S.C. chapter 83). (51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.�s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). FAR 52.232-33 - Payment by Electronic Funds Transfer - Systems for Award Management (Oct 2018) FAR 52.233-3 - Protest After Award (Aug 1996) FAR 52.233-4 - Applicable Law for Breach of Contract Claim (Oct 2004) NOTE: In addition to the listed clauses, please review the attached FAR Clause Matrix for all clauses applicable to this requirement. *The above clauses are incorporated by reference, entire clause(s) available at https://acquisition.gov. NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS: This solicitation contains FAR Clause 52.204-7, System for Award Management and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 (a), prospective contractors shall complete electronic annual representations and certifications via SAM accessed through https://www.sam.gov. Please ensure completion prior to submitting a quotation. Paragraph (b) of FAR 52.204-8 applies. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications�Commercial Products and Commercial Services. Additional examples include 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders�Commercial Products and Commercial Services, and 52.213-4, Terms and Conditions�Simplified Acquisitions (Other Than Commercial Products and Commercial Services).