OFFICIAL NOTICE CONTENT
Opportunity description
The U.S. Consulate General, Durban accepts quotations for One (1) new vehicle which meets the following minimum requirements: Vehicle Description: Toyota Hilux Single Cab, 2.4 GD6 RAI Auto, or equivalent The Embassy requires the vehicle to be delivered within 90 days from date of purchase order (PO) issued. Right Hand Drive (RHD) Platform Type: Pick-up truck (Bakkie) Engine and Transmission Fuel Type: Diesel Transmission: Auto 6-speed Cylinders: 4 Minimum Engine Capacity: 2.4 Liter Minimum Engine Power: 110kW Minimum Fuel Tank Capacity: 80 Liter Drivetrain: Rear-Wheel Drive (RWD) Interior Features Minimum Seating Capacity: 2 pax (2 x single configuration) Seat Trim: Leather or Fabric Flooring: Fabric or Rubber with rubber mats Air Conditioning: STD factory fitted Audio System: STD Factory fitted USB � STD Exterior Features Color: White Wheel: 17� Full Alloy Factory fitted with full size spare wheel/tyre Towbar: Yes Sidestep: Factory fitted Dimensions: Minimum Turning circle: 6.4 Minimum Gross Vehicle Mass: 2750kg Minimum Length: 5325mm Minimum Height: 1795mm Minimum Ground Clearance: 210mm Minimum Payload: 930kg Minimum Loadbox length: 2315mm Extras: Rubbering of cargo/loading area Eclectic windows Electric side mirrors Reverse Camera Parking Distance Sensors Mud guards Safety Features Smash & Grab film fitted on all windows with maximum tint of 35%, Dealership must use an accredited fitter that can provide guarantee on product. General Maintenance Plan: 9 services / 90 000km Warranty: 3 years / 100 000km Quoted price should include 21 Day South African Road Permit (the permit allows the vehicle to be transported from Dealership to Embassy without registration documents) The Embassy will do the Diplomatic registration and licensing through Foreign Affairs (DIRCO). Do NOT include registration, licensing or number plate issue fees in this quote. Quoted price should include Microdot (DataDot). Quoted price should include Road Worthiness Certificate (RWC) (if needed) Quoted price should include delivery costs to Durban Consulate Quoted price should include CO2 emissions TAX Quoted price should include all anticipated vehicle price increases until vehicle can be invoiced and delivered. Quoted price should include MIDP duty and Ad Valorem for Diplomatic purchased vehicle. (The US Embassy will provide a Certificate A for custom duties exemptions). Other notes: Vehicle must be new. Vehicle must meet all requirements for legal importation, registration and driving in the Republic of South Africa. Vehicle will be for delivery to the U.S. Consulate in Durban, South Africa. Quote should be inclusive of VAT and include all charges including sealer service fees, delivery fee, CO2 emissions tax, etc. Do not include registration fee in the cost of the quote. As this vehicle is for purchase by a diplomatic mission, any vehicles imported to South Africa will be custom bonded and exempted from import and customs duties. Quoted price should exclude MIDP duty and Ad Valorem (diplomatic vehicle, Embassy will provide a Certificate A for custom duties exemption). Quotations must be submitted electronically no later than 12h00 on Friday, 11 September 2026 (Local time GMT+2) to Durban_Contracting@usdos.onmicrosoft.com. Late proposals will not be accepted. Please include the following in your proposal: All quotations must be submitted on a company letterhead, indicating the company�s address, contact details and name and email of the contact person. A detailed specification and pricing sheet for your proposed vehicle A completed copy of the attached �NDAA Certificate for vendor compliance�. Provide proof of successful SAM registration NOTE: System for Award Management is a mandatory requirement to be considered for award. Offerors may obtain information on registration and manual confirmation requirements via Internet as stipulated in the Clauses. Please register at https://sam.gov/content/entity-registration . Quotations: Please indicate our RFQ number on your quote. If shipping from a location outside South Africa, door-to-door delivery charges, directly to Pretoria must be included. (You must include all charges for shipping, except local customs duties and taxes, for which you will be provided with a Certificate A for exemption of these charges) U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B) � Please complete and include the attached PDF document with your proposal U.S Embassy payment terms: The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed. If your price is dependent on the rate of exchange, you MUST make provision for possible increases in your quoted price. No alterations or pricing changes will be accepted after the Quotation deadline. The U.S Embassy does not authorize Advance (deposit) payments. Payment will be made via EFT into the company�s bank account, 30 days AFTER receipt of goods and proper invoice, whichever is later . Kindly be advised that, as a Diplomatic Mission, we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T�s & C�s. By submitting a quotation you are agreeing to waive any payment terms that may be in contrast to the above. U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B) Solicitation provision 52.240-90 in incorporated by reference. �By submission of its offer, the offeror represents� compliance with covered telecommunications equipment or services representations FAR and DOSAR Clauses: The attached FAR and DOSAR clauses will form part of this contract. Selection criteria: The U.S. Government intends to award a contract to the responsible company submitting an acceptable proposal at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. Questions: Please direct any questions regarding this Solicitation in writing in English, to Kevin Balgobind, Procurement Assistant, by e-mail to Durban_Contracting@usdos.onmicrosoft.com;. All questions must be received by September 07th , 2026.
FEDERAL BUYER
Buyer and contracting office
Public points of contact
GOVBIDFIT SCREENING LENS
What deserves attention before you spend bid time
These screening signals are generated from the public notice fields stored for this specific opportunity. They are not eligibility findings or predictions; they are prompts for a faster, more disciplined review of the official solicitation.
This record is in a solicitation stage, so submission instructions, evaluation factors, attachments and amendments should be reviewed before a bid/no-bid decision.
The stored deadline is within three days. Check earlier question, site-visit and attachment requirements immediately; the final response date may not be the first deadline that matters.
No Set aside used is recorded as the set-aside or restriction. Confirm the bidding entity actually satisfies the applicable program and size requirements before investing proposal time.
PSC 2310 is the recorded classification. Use it as a screening clue, then compare the actual scope and deliverables rather than treating the code alone as proof of fit.
GovBidFit has stored substantive notice text for this record, but attachments, clauses, amendments and Q&A can still contain requirements that are not visible in the description alone.
The source data includes 2 public contracting contacts. Use the solicitation's stated communication rules and deadlines before contacting the buyer.
Questions to resolve next
What this opportunity record tells you
SAM.gov identifies this as a solicitation from STATE, DEPARTMENT OF. The record was posted on September 16, 2026 and currently lists September 23, 2026 as the response deadline. GovBidFit keeps source facts separate from its matching guidance so you can see what comes from the federal notice.
The listed product or service classification is PSC 2310. The set-aside field is No Set aside used. These fields help narrow your search, but they do not replace the full solicitation, amendments, attachments, clauses or eligibility language on the official source.
Before deciding to bid
GovBidFit is independent and is not a U.S. government website. GovBidFit stores a structured mirror of SAM.gov public opportunity data in its own database and keeps the compact snapshot as a fallback. The official SAM.gov notice remains the controlling source. The official SAM.gov notice controls if anything here differs from the source or a later amendment.
Open the official SAM.gov notice →